There are various ways you can prepare for Easter to ensure optimum staffing and limit the potential impact on your business. Read on to discover our top tips.
Effectively manage holiday requests
During the lead up to a public holiday you are likely to face an increased number of holiday requests. Easter especially, as employees look to take advantage of the four-day weekend and maximise the time they can take off consecutively. You will need to have a clear and consistent holiday request procedure in place and a cut-off period for holiday requests to prevent potential staffing issues. Ensuring this process is as streamlined and automated as possible will help limit increased demand on HR and people teams.
Ahead of busy periods of leave, you may want to consider sending an internal communication to the business which highlights the upcoming holiday and outlines the deadline for holiday requests. It’s also important to manage expectations and emphasise that during busy periods of leave such as these, compromise and understanding is needed to balance workloads and allow fairness. If holiday has already been requested and needs to be altered, be sure to consult your HR department / HR policy to manage this sensitively and appropriately.
Mitigate unexpected leave
Whilst you cannot prevent all unexpected leave and sick days during bank holidays, you can go some way to mitigate them. Communicating key bank holiday dates well in advance and clarifying whether these are considered holidays or working days in your business will help avoid any uncertainty and confusion that can often be an excuse for unexpected leave.
Bring in temporary resources
Skilled temps are ideal for covering staff shortages and providing help with key projects. Many temps are used to hitting the ground running, requiring only a few days to get up to speed and understand requirements quickly. This alleviates the burden on business pressures and the current workforce, providing employers with the peace of mind that tasks will be completed on time to a high standard.
Consider your global team
If you are a business that operates worldwide it is wise to communicate public holidays clearly, ensuring employees understand who they’re relevant for. Advance internal communication helps teams prepare and equips managers with guidance on how to manage challenging conversations and staff coverage. You may even find that improved communication around public holidays also limits unexpected leave, as teams are aware of the strains on the business during these times.
Remember contractual considerations
Depending on your company policies, employee contracts may state that annual leave entitlement includes all bank and public holidays or may specify that workers are entitled to days off in lieu if they work during that time. Where the contract is silent on the point, a court or employment tribunal may imply a contractual right to paid public holidays. Payroll and HR teams should consider this ahead of time and factor in the legalities for part-time workers and those on maternity or sick leave.
Encourage employees to rest
With the rise in remote and hybrid working arrangements, employee wellbeing has never been so important. The pandemic propelled the use of digital communication creating an ‘always on’ culture that often led to an unbalanced work-life culture. Not to mention the mental health implications brought about by forced isolation and social separation. Research by Deloitte has found that Generation Z and Millenials are at particular risk of higher levels of stress related to remote working.
When opportunities like this arise for employees to take time off work to focus on themselves, it’s vital that employers support this. Managers should lead by example by setting clear boundaries. Ensure teams produce handover documents, put out of office messages on and organise work cover to allow themselves to fully switch off when on annual leave.
How Search can support your business
At Search we can help you prepare for public holidays like Easter. Whether that's by having a temporary workforce available when you need it or by providing advice around handling employment contracts, our expert recruitment consultants are on hand to help so you can focus on growing your business.
Discover how Search can act as a trusted recruitment partner to your organisation. Get in touch for some free consultative advice and support.