Office Coordinator

Location: Thorpe Park - Leeds - LS15
Job Type: Full-Time
Hours: Monday to Friday, 8:00am - 5:00pm
Salary: £26,436 annually

About the Role

We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds.

Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times.

This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment.

Key Responsibilities

Reception & Front-of-House

• Provide professional reception cover across both office buildings.

• Welcome visitors, contractors, and clients, ensuring sign-in procedures are followed.

• Manage incoming telephone calls, emails, and general enquiries.

• Coordinate meeting room bookings and prepare rooms where required.

• Handle incoming and outgoing post, deliveries, and courier services.

• Maintain visitor records and issue visitor passes in line with site procedures.

Office Coordination & Administration

• Support the day-to-day administration and smooth operation of the offices.

• Act as a central point of contact for office-related queries and requests.

• Liaise with internal departments, suppliers, and service providers.

• Maintain office filing systems, records, and shared administrative documents.

• Assist with onboarding arrangements for new starters, including desk setup and office orientation.

• Support company events, meetings, and staff communications as required.

Stationery & Office Supplies

• Monitor and maintain office stationery and consumables.

• Place orders with approved suppliers in line with purchasing procedures.

• Track stock levels and ensure adequate supplies are available at all times.

• Manage storage areas and ensure supplies are organised and accessible.

• Liaise with suppliers regarding deliveries, shortages, or invoice queries.

Logistics & Site Support

• Coordinate deliveries, collections, and internal movement of equipment or materials between buildings.

• Support facilities-related activities, including contractor access and service visits.

• Report maintenance issues and follow up with facilities teams or external contractors.

• Assist with desk moves, office setups, and space coordination.

• Ensure communal areas remain tidy, safe, and presentable.

Health & Safety

• Follow company health and safety policies and site procedures.

• Support fire evacuation and emergency procedures where required.

• Ensure reception and office areas comply with health, safety, and security standards.

Skills & Experience

• Previous experience in an office coordinator, receptionist, facilities, or administrative role.

• Excellent organisational and multitasking skills.

• Strong communication and interpersonal skills.

• Professional and approachable manner.

• Ability to work independently and prioritise workload effectively.

• Good working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.

• Experience coordinating suppliers, deliveries, or office logistics would be advantageous.

Personal Attributes

• Reliable and proactive.

• Strong attention to detail.

• Flexible and adaptable.

• Customer-focused approach.

• Able to maintain confidentiality and professionalism at all times.

Benefits

• 30 days annual leave plus bank holidays.

• Private medical cover (after probationary period).

• Death in Service cover (after probationary period).

• Enhanced maternity and paternity pay after qualifying service.

• Pension scheme with employer contributions.

• Ongoing training and development opportunities.

• Staff social events.
  
  
  

To apply, please submit your CV and i will give you a call

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.