Job Advert: Personal Injury Legal Secretary

Location: Glasgow
Salary: £24,000 - £28,000 (Based on Experience)
Contract: Permanent

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I currently have an exciting opportunity for a legal secretary with a forward-thinking organisation dedicated to providing exceptional legal services. The Personal Injury team are committed to delivering high-quality support to our clients while fostering a dynamic and collaborative working environment.

Within this role you will be providing secretarial and administrative support to the Personal Injury department. You will work closely with partners and fee earners, managing daily tasks, client interactions, and legal documentation.

Benefits:

• Career Growth: Gain valuable experience in legal administration within a leading firm.

• Supportive Team Culture: Work within a collaborative and professional environment.

• Work-Life Balance: Permanent, full-time role with structured hours and flexibility where possible. Hybrid working available once training complete.

Key Responsibilities:
Administrative & Secretarial Support
* Typing daily correspondence and preparing legal documents with accuracy and efficiency
* Assisting fee earners with administrative tasks, including form completion
* Managing diaries, scheduling appointments, and coordinating meetings, including video/conference calls
* Organising travel arrangements and preparing meeting materials
* Handling confidential correspondence, internal and external documents, and reports
* Taking minutes in meetings as required

Case & Document Management
* Updating and maintaining client and case records within the firm's IT and document management systems
* Assisting with the drafting, lodging, and updating of court documents
* Organising and maintaining Counsel's papers, both electronically and in paper form
* Preparing Judicial Accounts of Expenses under instruction from fee earners
* Ensuring all scanned documents are saved to the appropriate folders

Client & Communication Management
* Acting as the first point of contact for clients and third parties, ensuring professional communication
* Proactively managing fee earner mailboxes, ensuring important emails are flagged and actioned
* Updating client contacts and maintaining appropriate distribution lists

Financial & Compliance Support
* Organising expense claims and collating necessary receipts
* Processing invoices and ensuring compliance with internal financial procedures
* Assisting with fee processing and maintaining accurate records
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The Successful Candidate Will Possess:

Skills & Experience:
* Fast and accurate keyboard skills
* Strong working knowledge of Microsoft Office, including Word and PowerPoint
* Experience with legal IT systems (Visual Files knowledge preferred)
* Familiarity with Sheriff Court and Court of Session procedures and forms (desirable)

📩 Apply Now!

📞 Contact: Calum Roberts
📧 Email: Calum.Roberts@search.co.uk
📱 Phone: 07385468402

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.