Legal PA - Ediburgh (Hybrid)

The Role

Working closely with a team of fee earners, you will provide high-quality administrative, secretarial and organisational support, ensuring the smooth day-to-day running of the department.

Key responsibilities will include:

• Preparing and formatting a wide range of correspondence, legal documents, reports and presentations using Microsoft Office and document management systems.
• Managing client onboarding and file opening/closing processes, including completing compliance checks and engagement documentation.
• Coordinating complex diary management, arranging meetings, booking meeting rooms, organising catering and liaising with attendees.
• Managing busy inboxes, monitoring emails during periods of absence and maintaining organised electronic filing systems.
• Supporting team meetings by coordinating logistics, preparing agendas and taking meeting notes where required.
• Assisting with billing processes, including preparing invoices, submitting bills via client portals and responding to invoice queries.
• Organising domestic and international travel, accommodation and itineraries, as well as processing expense claims.
• Maintaining accurate client and contact records within internal databases.
• Carrying out general administrative duties including filing, scanning, document preparation, photocopying and binding.
• Coordinating team activities such as training sessions and departmental events.
• Working closely with internal departments including Finance, IT, Facilities, Marketing and Reception to ensure an efficient service.
• Providing additional support to colleagues and wider business support teams as required.

About You

To be successful in this role, you will have previous experience in a Personal Assistant or Executive Assistant position and be confident managing multiple priorities with minimal supervision.

You'll also demonstrate:

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Outstanding communication and interpersonal skills.
• The ability to manage confidential information with discretion.
• A proactive approach and the confidence to use your initiative.
• Strong IT skills, particularly across the Microsoft Office suite.

Previous experience within the legal or professional services sector would be advantageous but is not essential.

What's on Offer

This is a fantastic opportunity to join a respected organisation that values collaboration, professionalism and career development. You'll become part of a supportive team environment where your contribution will be recognised and where you'll have the opportunity to develop your skills within a varied and rewarding role.

If you're an experienced PA seeking a new challenge, we'd love to hear from you.

Please apply or e-mail your C.V to [email protected]

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.