Personal Assistant- London- Office Based- £30K
A distinguished luxury residential developer, boasting three prominent developments in London - Grosvenor Square, Lincoln Square, and Holland Park Gate, with ambitious plans for further expansion.
Role Overview
In the capacity of Personal Assistant (PA) and Coordinator, you will undertake a diverse array of administrative and operational responsibilities to support and aid the Creative Director. Additionally, you will extend assistance to the broader studio team.
Your primary duties will encompass:
* Providing comprehensive PA support, encompassing diary management, prioritise conflicting demands, and handling matters efficiently and proactively. This includes managing expenses and travel-related tasks such as booking flights and promptly addressing changes.
* Organising meetings and video calls, ensuring effective communication of plans with the team and relevant stakeholders.
* Undertaking general administrative tasks such as answering phones, taking messages, drafting correspondence, and organising couriers.
* Offering general support to the Creative Director and team, which may entail assisting with show apartments, events, and diverse projects.
* Supervising and coordinating FF&E orders for multiple projects, spanning from obtaining quotes to overseeing deliveries and installation coordination, while ensuring adherence to quality and timely delivery standards.
* Managing supplier relationships to guarantee product quality and timely delivery.
* Assisting in budget tracking and maintaining communication with key stakeholders, including the studio team, contractors, and suppliers.
* Maintaining an inventory of items to facilitate efficient tracking and retrieval.
Requirements, Skills, and Experience:
* Demonstrated experience in an executive administrative assistant role or a similar position, showcasing exceptional organisational and time-management skills.
* Proficiency in verbal and written communication, coupled with adeptness in standard office applications such as Microsoft Office and Excel.
* Meticulous attention to detail and precision in work.
* Strong planning and organisational abilities, complemented by a proactive approach and a commitment to follow-up and completion.
* Capacity to work independently, embracing challenges with enthusiasm.
* Ability to thrive under pressure, maintaining composure and efficiency in meeting tight deadlines.
* Flexible and helpful attitude, coupled with a proactive and resilient mindset.
* Prior experience in the interior design industry and/or a Bachelor's degree in business administration, management, interior design, or a related field is advantageous.
* The ideal candidate will exhibit strong organisational skills, a collaborative spirit, and a genuine interest in design, art, and luxury.
* Previous experience in a similar role would be highly beneficial.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.