Team Secretary

  • Location:

    Manchester, Greater Manchester

  • Sector:

    Office Services

  • Job type:

    Full Time

  • Salary:

    Negotiable

  • Contact:

    Evette van Est

  • Contact email:

    evette.vanest@search.co.uk

  • Job ref:

    Req/551386

  • Published:

    5 months ago

  • Expiry date:

    2020-03-13

  • Start date:

    ASAP

Team Secretary/Admin Support
Temp start asap
£12.31 per hour
based Manchester City Centre

As part of the team that plans and provides administrative support as required by the programme team:


a Manage team diaries, including room bookings, to make sure that venues, video/tele-conference facilities, papers and materials, and catering are prepared for meetings in good time.
b Arrange travel and accommodation bookings for team colleagues and others as required, and process travel claims.
c Raise requisitions, purchase orders and process invoices and liaise with Finance and external suppliers in the event that queries arise.
d Support the planning and management of internal and external meetings and events.
e Take notes at meetings, including team and work stand meetings, governance meetings such as the Implementation Group and Programme Board, and meetings with external stakeholders and partners.
f Draft correspondence, meeting and event invitations, internal communications updates and draft copy for the intranet and internet sites in line with the company style guide.
g Manage incoming and outgoing mail and email to the programme team. Draft responses or make sure correspondence is forwarded to colleagues within the team or the wider business, as appropriate.

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