Team Secretary/Admin Support
Temp start asap
£12.31 per hour
based Manchester City Centre
As part of the team that plans and provides administrative support as required by the programme team:
a Manage team diaries, including room bookings, to make sure that venues, video/tele-conference facilities, papers and materials, and catering are prepared for meetings in good time.
b Arrange travel and accommodation bookings for team colleagues and others as required, and process travel claims.
c Raise requisitions, purchase orders and process invoices and liaise with Finance and external suppliers in the event that queries arise.
d Support the planning and management of internal and external meetings and events.
e Take notes at meetings, including team and work stand meetings, governance meetings such as the Implementation Group and Programme Board, and meetings with external stakeholders and partners.
f Draft correspondence, meeting and event invitations, internal communications updates and draft copy for the intranet and internet sites in line with the company style guide.
g Manage incoming and outgoing mail and email to the programme team. Draft responses or make sure correspondence is forwarded to colleagues within the team or the wider business, as appropriate.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age