Document Controller/Admin

  • Location:

    Torpoint, Cornwall

  • Sector:

    Office Services

  • Job type:

    Contract

  • Salary:

    Up to £1 per day

  • Contact:

    Demi Warren

  • Contact email:

    demi.warren@search.co.uk

  • Job ref:

    Req/552630

  • Published:

    4 months ago

  • Expiry date:

    2020-04-05

  • Start date:

    ASAP

Our client is looking for an experienced document controller / admin assistant for a large construction site in Torpoint. The position is due to last for 12 months and candidates must be able to commit to the full duration.

Key Accountability's:

- Managing the filing system (scanning, coding of site documentation, and archiving on workspace and separate shared drive archive)

- Receiving the requisitions, scanning and uploading them onto workspace once all checks and authority levels have been completed by the office manager

- Assisting the office manager in placing purchase card orders and liaising with suppliers to receive VAT invoices.

- Filling the purchase card log to ensure all documentation is up to date for the site team to review on a monthly basis

- Keeping the asset register up to date

- Receiving the delivery tickets/hire contracts from site, scanning and uploading them onto workspace identifying the order and requisition reference

- Assisting the office manager with booking travel and hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off

- Supporting the office manager with any other duties that are requested of you to ensure that the office runs smoothly

Qualifications and experience

- Site/construction company experience is not essential but is preferred

- You must be educated to at least 4 GCSC level standards or equivalent including English and Maths

- You must have excellent communication skills including written English and the ability to compile own letters

- Excellent IT skills including: Word, Excel, Powerpoint, Emails and Internet

- Excellent telephone manner

- Ability to use your own initiative

- Time management skills

You must have a 'can do' attitude.

If you think you would be the perfect fit for the role please send your CV to demi.warren@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age