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  • Location:

    London

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    £37000.00 - £38000.00 per annum

  • Contact:

    Anna Szucs

  • Contact email:

    Anna.Szucs@search.co.uk

  • Job ref:

    Req/606620

  • Expiry date:

    2022-07-13

  • Start date:

    13/06/2022 15:19:23

Personal Assistant - Hybrid - £38.000- London ( 8 months contract)

The Personal assistant is an integral part of the COO leadership team, which is responsible for all aspects of running Operations as a business including cost, risk, performance, people and sustainability.

The team oversees the daily service to clients and continuous improvement agenda as well as the longer-term strategic direction of the firm and how Operations contributes to that ambition. Description of role and key responsibilities


* Provide confidential assistance and administrative support to the COO.
* Complex diary management.
* Acting as first point of contact for all internal and external stakeholder communication. Fielding and directing email requests where necessary and assisting with incoming inquiries.
* Governance Forum / Committee meeting support work i.e. managing dates of meeting and actions, liaising with representatives responsible for preparing papers, preparing agendas, distributing meeting packs and taking minutes.
* Report writing.
* Invoice authorisation.
* Arranging and facilitating team events and Town Halls.
* Booking travel and accommodation.
* Maintaining annual leave records.
* Reviewing and authorising expense claims.
* Managing ad hoc tasks and management of miscellaneous
* In addition, the role involves internal communications and engagement strategy and activities, collaborating with colleagues across the Ops team and the wider organisation to build and maintain strong partnerships.

Core skills and knowledge


* Strong organisational skills and attention to detail.
* Ability to develop and maintain key business relationships.
* Proficiency in Microsoft Office applications.
* Good PowerPoint skills.
*
Required personal attributes

* Ability to multitask, prioritise, be proactive and take initiative.
* Self-motivated.
* A positive and can-do attitude.
* Team player.
*
Any other attributes that would be helpful, but not essential for the role

* Strong minute-taking abilities with accurate and fluent writing style experience as an Executive Assistant within the banking industry.
* Experience of working in a fast paced, global environment.
* Experience of supporting governance forums and committees (preferably in financial services)

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.