JOB DESCRIPTION - PAYROLL OFFICER (Monthly)
Hours: 37.5 hours
Responsible to: Monthly Payroll Manager
To provide administrative support to the payroll department by accurately inputting data from timesheets in order to meet the deadlines thus producing accurate and timely payments to the employees. To complete all administrative tasks to assist in the operation of the team and actively support other members of the team if and when necessary.
Employee Data Duties
1.1 To input data from timesheets onto the payroll system accurately and efficiently to meet specific deadlines.
1.2 To calculate and input other pay related data, such as statutory payments
1.3 To liaise with employees and projects to ensure that correct information is received prior to the payroll process.
1.4 To assist with reporting and checking of data to ensure accurate payments are made.
1.5 To manage incoming information in the payroll email inboxes
1.6 To deal with payroll queries by telephone email and in person being courteous at all times.
2.1 To provide high standards of service, quality and customer care.
2.2 To produce reports and audit data as required.
2.3 To answer queries regarding payments and related matters
2.4 To liaise with the Payroll Manager on a regular basis.
2.5 To process all payroll related data to the set deadlines.
2.6 To provide administrative and telephone backup to the Payroll Department.
2.7 To provide efficient, friendly and helpful services as part of the Payroll team.
2.8 To assist in the maintenance and periodically review the filing systems of the Payroll Department, to ensure a well co-ordinated and efficient system of storage, location and retrieval.
2.9 To carry out general administrative duties, including word processing, data entry, spreadsheets, photocopying, filing, faxes, mailings, and sorting correspondence.
2.10 To organise computer files and document referencing on the network, in a logical manner consistent with in-house systems. To regularly archive files in accordance with company procedure.
3.1 To provide regular verbal and written reports to line manager.
3.2 To accept regular support and supervision from line manager.
3.3 To carry out all work in a manner consistent with the aims and principles of Creative Support.
3.4 To comply with and to implement the Equal Opportunities Policy of Creative Support.
3.5 To maintain confidentiality at all times, in accordance with the agreed policy.
3.6 To identify own training needs in discussion with line manager and to attend training events and courses as required.
3.7 To observe any written policies, procedures and guidelines for good practice agreed by Creative Support.
3.8 Any other duties as required.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.