facebook

Team Administrator x 3
Long term temp - £12.58 per hour
Manchester

Job purpose

In this role, you will work closely with Employer Liaison Advisers and Regional Liaison Advisers to support them in their day-to-day work. You will be responsible for supporting internal and external meetings and events, preparing documents, inputting data and intelligence onto the internal database , making travel and accommodation bookings, diary support and a variety of ad-hoc tasks as required.

Liaison Advisers work at a local level across the UK to build and maintain relationships with key stakeholders.

As a member of the Outreach Development and Support Unit , you will build and maintain strong and supportive working relationships with colleagues across Outreach in their varying roles, acting as a first point of contact for day-to-day arrangements. You will build a good understanding of the roles of those you support and your peers. This will allow you to work effectively, supporting your colleagues and championing well-being and inclusivity across the team.

Main responsibilities
1 To plan and prepare for external meetings and events with key stakeholders by:
 Liaising with internal and external contacts to schedule meetings and training sessions. This could include booking venues, organising refreshments, and arranging for the delivery of materials ahead of the engagement.
 Preparing agendas and meeting documents within service level agreements
 Extracting and verifying doctors' employment data
2 To provide diary support for Liaison advisers, including booking travel and accommodation.
3 To quality assure and accurately enter data and intelligence from external meetings and engagements into reporting systems, including use of the relationship management system, as well as Microsoft Excel.
4 To field external enquiries by telephone and email, signposting or directing to the appropriate colleague where necessary.
5 To manage accurate and timely input of expenses claims into the Agresso expense management system.
6 To provide secretariat support for internal meetings including scheduling meetings, preparing and circulating agendas, organising meeting rooms, and when required taking succinct minutes and actions.
7 To ensure that colleagues have the resources they need in order to work effectively (e.g. office furniture, technology and stationery) working with colleagues to resolve issues wherever necessary.
8 To administer the team's evaluation processes.
9 To support the recruitment, induction, and training of new colleagues.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age