Administration Assistant

  • Location:


  • Sector:

    Office Services, Executive PA

  • Job type:


  • Salary:


  • Contact:

    Carla Manser

  • Contact email:

  • Job ref:


  • Published:

    4 months ago

  • Duration:

    12 Months

  • Expiry date:


  • Startdate:


Admin Assistant - Chichester - £10ph - Immediate Start - 12 Months Contract
The Opportunity
Working in the Professional Support team you will be enhancing the effectiveness of our senior leadership, through the provision of administrative assistance - and making a difference to the services work.
You will be responsible for providing a full and flexible, first class administrative support service specifically to the Professional Support Team providing a range of specific business and administrative support.
Duties and Responsibilities:
* Preparing for, co-ordinating and supporting events
* Preparing and ensuring access to documents for meetings
* Supporting diary management
* Minuting specific meetings for which alternative recording technologies are inappropriate
* Reviewing and streamlining business administrative and administration processes
* Minimising and reducing business and administrative tasks undertaken by senior management (and Administrative Assistants)
* Responding to correspondence.
* You will be critical in supporting senior management so that they are well prepared able to take forward their business priorities.
* You will accurately process invoices, and other online transactions on behalf of the managers that you are supporting and in accordance with financial procedures.

What you'll need:
* You will be customer focussed, technologically capable and a flexible administrator.
* You will be used to working on your own initiative and under direction in a busy and fast moving working environment where there are many changing priorities and demands.
* You will need to be able to develop a good working knowledge and build relationships to be able to know/how/who/ where the resources to get the job done are as well as being prepared to quickly re-prioritise and prioritise work to meet deadlines and objectives.
* Eligible and willing to undertake a NVQ Level 3 or equivalent qualification.
* Evidence of ability to deliver outstanding proactive, customer focussed service and skills.
* Ability to anticipate problems, plan and implement solutions and make pragmatic decisions, demonstrating outstanding organisational skills and respond effectively to unexpected situations.
* Ability to work effectively in a team - supporting others, sharing knowledge and information in order to deliver a service to others.
* Competent and technologically capable.
* Succinct, confident and capable note taking skills with a high level of accuracy and speed for minute taking.

* Ability to comprehend both written and numerical information and produce high quality concise accurate written, numerical documentations and presentations.

* You will need to develop good working relationships with a wide variety of people ranging from the Senior Leadership Team, members of the public and external partners.
* You may also be required to track and support the implementation of action points/outcomes from meetings/events that need to be achieved by others.
* You will be handing large volumes of sensitive and confidential information , which may include information about customers, staff members or pay instructions and these must be handled in accordance with the General Data Protection Act and with discretion
* You will be an effective time manager and flexible in how you approach your work and willing to support the work of others.

What you'll receive
* An excellent placement within a well established organisation
* Long 12 month placement
* Competitive Salary
* Accrued holiday pay
* Immediate Start

Are you a strong Administrator looking for your next challenge? Then please apply below.

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