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Tags: Career Guidance, blog

​Want to drastically improve your chances of being hired? Send a follow-up email after your interview thanking them for their time, it really does make a difference. Research from Top Resume found that 68% of recruiters and hiring managers agreed that sending a follow-up email after an interview impacted their decision-making process, with a further one in five recruiters and hiring managers rejecting candidates that didn’t send a thank you email after an interview.

Sending a follow-up email after an interview should be a vital step in your job search process. We guide you through how to structure your email along with our all-important top tips to help set you up for job search success.  

Structuring your post-interview follow-up email

1. Choose an engaging subject line 

The easiest way to increase your chances of your interviewer opening your email is to respond to the latest email thread you had with them. Why? Because they’ll be curious to see what your email is about. 

If you don’t have an existing email thread, your first email to your interviewer should be engaging and the same goes for your subject line. You want your subject line to clearly outline the purpose of your message and remind your interviewer of your presence. After all, you want to keep your name at the forefront of your interviewer's mind.

We recommend structuring your subject line as follows:

  • Interview follow-up – [Insert full name and job title you’re interviewing for]

  • [Insert full name]: Thank you for your time yesterday [insert interviewer name]

  • [Insert full name]: Thank you for the opportunity

Keep in mind that most email providers show the first 40-50 characters of the subject line before it’s cut off, so prioritise the most important information first.

2. Thank your interviewer for their time

Now, onto the body of the email. Thank your interviewer for their time, giving details of when your interview took place and the title of the job you applied for. Personalisation and being specific is vital, you want your email to be as authentic and genuine as possible. You never want to give the impression that your email is being sent to everyone, as it may jeopardise your chances of being considered for the role. 

3. Draw on a conversation you had in the interview

Similarly, the little details matter. Show your interviewer that you were engaged throughout the conversation and that you valued their time by referencing a topic of conversation you discussed in the interview. 

4. Express your continued interest in the job role

After an interview, some candidates may withdraw their application or find a better-suited role, so it’s always a good idea to remind your interviewer that you’re still keen to land the job. Your thank-you email alone will be enough to convince them that you’re interested but it’s best practice to clearly communicate this. 

5. Include any relevant information you missed in the interview

Although it’s not always necessary, you can use your thank you email to include any additional information that would further support that you are a good fit for the role. Relevant information may include any extra courses you’ve completed, qualifications you’ve achieved, or notable projects you’ve worked on. 

6. Ask about your next steps

Ask about your next steps to manage expectations. Usually, interviewers will tell you when you should expect to hear back from them and we always recommend that you ask this at the end of your interview but occasionally the timeframe given may not always be met or you may forget to ask in the interview.

7. Sign off your follow-up email on a positive note

Demonstrate your enthusiasm for being considered for the role by ending your post-interview email by expressing that you look forward to hearing from them or that you are looking forward to hopefully working together in the future.

Extra top tips: 

  • Send your email the day after your interview, ideally in the morning when recruiters and hiring managers are most active on their emails

  • Match the company tone of voice if appropriate

  • Proofread your email and use tools such as Grammarly to cast a second eye over it

  • Keep your email formal and concise

Follow-up email example in practice: 

Subject line: Interview follow-up: Joe Bloggs – Learning & Development Team Leader

 Hi [INSERT NAME],

Thank you so much for your time yesterday, I enjoyed learning more about the Learning & Development Team Leader position. 

I particularly enjoyed our conversation about the importance of having a good company culture and it is clear that you and [COMPANY NAME] very much prioritise finding the best culture fit which is something I really value. 

In my previous role, I spearheaded XYZ’s 12-week values project, where I coordinated a range of team events to enhance employee engagement and increase awareness around our new values. This project led to a 60% increase in employee satisfaction in our bi-annual survey.

I am thrilled about the prospect of being able to mentor employees with a company that truly invests in the training, development, and satisfaction of its employees. Please let me know what the next steps are and if there’s any additional information I can provide. I look forward to hearing from you soon!

Kind regards,

Joe Bloggs

Finally, well done for landing the interview in the first place, it means you’re one step closer to landing a job you’ll love and with our post-interview follow-up email tips, we hope to make that job you’ve been applying for a reality. 

Let Search help you find that job you’ll love. We have hundreds of jobs available across over 20 sectors. Browse and apply to our latest jobs today or speak to one of our specialist consultants for consultative job search support.